Modern Australian
Men's Weekly

.

7 Things That Can Help You Multitasking in Everyday Life

  • Written by Lilly Miller

We all think multitasking is necessary to achieve great career results and have a balanced life. This might be true for many people, but multitasking without direction can actually do the opposite of what is expected—kill your productivity and bring you subpar results. So how can you multitask in a way that will benefit you?

Set realistic goals

No matter how enthusiastic you are about working or studying, it’s crucial to remember that your day has 24 hours, and this is not negotiable. Also, you probably have a limited budget and resources. Finally, and probably most importantly, you have your own private life and personality to respect. Long story short, make a realistic plan for your multitasking abilities because you have real limits to work with.

It’s always possible to expand your abilities using technology, but you’re still truly capable of managing and completing a limited number of tasks and projects. With realistic goals in place, you’ll get to finish your tasks in time and tick off tasks like a pro—this is probably the most satisfying thing about multitasking.

Create a to-do list

Any good multitasker needs a fool-proof list of tasks. The secret behind every good to-do list is knowing the difference between tasks. Tasks can be divided into two main categories—urgent, those with tight deadlines, and important, those with long-term consequences. It’s crucial to prioritize tasks in the following way:

  1. Important and urgent

  2. Important but not urgent

  3. Not important but urgent

  4. Not important and not urgent

This division is called Eisenhower’s Principle and can be great for everyone who wants to improve their multitasking skills. As you can see, according to this principle, the most important thing to focus on is the importance of the task. To create a better balance between your tasks, you can use levels 3 and 4 to take a rest from important issues and give your brain a nice break.

Use your smartphone to your advantage

For most people, their phones are a huge source of distraction because they don’t know how to use this priceless tool properly. Quality gadgets like Samsung Galaxy phones have a great capacity to support many open tabs and started tasks. With a gadget like this in your pocket, you can use various online tools and apps for project management, allowing you to have all your projects, communications, and tasks at hand’s reach. Best phones are fast and sleek, allowing you to save time and manage all the items quickly. And when you get too distracted by all the amazing features your phone offers, you can simply employ an app that locks distractions like social media, games, and chat features so you can stay focused.

Multitask the right tasks

It’s not realistic to expect to multitask two or three new tasks. Always choose those tasks you’re familiar with. Leaning a new activity or performing delicate operations requires your full focus every time!

Take breaks

For the best multitasking results, it’s crucial to group tasks into different categories so switching assignments is quick and smooth. Give each group of assignments its separate block of time, with a nice break in between. To divide your time and remind yourself to take breaks, use the famous Pomodoro Technique. This technique involves working in 25-minute blocks, with a 5-minute break in between. After every four blocks, you get a longer break that allows you to rehydrate, stretch your legs and restart your brain.

Manage distractions

People who think they can’t multitask need to know that, most likely, they are already multitasking. If you have to deal with notifications, chatty colleagues, and clients who interrupt you—that’s multitasking. Some people seem to work better with background noise, while others prefer to work in silence. To see which one best suits your focus, try to manage your environment the best you can. For instance, do some experimentation by trying to listen to music while you work. If this makes your multitasking easier, incorporate it into your workday. If not, try to minimize noise by wearing noise-cancelling headphones.

Learn to delegate

Delegating tasks to other people and monitoring their progress is also a crucial part of multitasking. Share tasks with other team members whenever possible instead of taking all obligations to yourself. If you’re a boss, manager, or team leader, your colleagues and employees will respect you more when you trust them with tasks and only use your time to check their progress. Micromanaging is not a good look on anyone. This multitasking skill will relieve stress and allow you to dedicate more time to the top two elements on your to-do list—your important and urgent tasks.

Multitasking can be a great addition to your workday if you follow the mentioned tips. If you do it right, you can be much more productive and have much more time to dedicate to your personal life, hobbies, and relationships outside the office.

Australian Classic Literature Enjoys Resurgence

Welcome back to the good old days of storytelling! As the modern world becomes increasingly more demanding, returning to childhood favourites offers...

Building a Governance Model for Headless Content Management at Scale

Image by pch.vector on Freepik There's never been a better time to implement a headless content management system (CMS) to gain the flexibility and ...

Understanding Trade Insurance: Essential Protection for Businesses

Image by Drazen Zigic on Freepik In the current economic environment, trade insurance is an important element for companies trading both locally an...

Choosing the Right Timber for External Cladding

Timber cladding is one of those finishes that pulls double duty: it makes a building look warm and welcoming, and it quietly shields the frame from ...

Top Services Offered by Diesel Mechanics in Brisbane

Keeping a diesel vehicle running at its best takes more than the occasional oil change. When you invest in regular specialist care, you protect the ...

Top 5 Benefits of Hiring Professional House Removalists

Moving day should feel like the start of a new adventure, not the end of your patience. Yet once the settlement papers are signed and the champagne ...

Navigating the Digital Landscape: Managed IT Solutions and IT Services in Townsville

As technology advances at an unprecedented pace, companies must adapt to embrace the transformation ahead. With an evolving technology landscape, mana...

Types of Catering You Should Consider for Your Next Event

Choosing the right type of catering service can elevate your event from ordinary to unforgettable. Whether it’s an elegant wedding, corporate func...

Understanding the Benefits of Split System Installation for Your Home

Climate control is essential to maintaining comfort in your home, especially during the extreme temperatures that many regions face. Whether you’r...

Best Aluminium Window Sliding Designs for Natural Light and Airflow

Bringing natural light and airflow into a space is one of the most efficient ways to create a healthy and comfortable home. In Sydney and across Aus...

Maximising Operational Efficiency: Electric Winch Hire Australia and Hydraulic Power Pack Hire Solutions

Image by jcomp on Freepik From urban construction sites and remote mining operations to coastal maritime facilities, specialised equipment solutio...

Navigating the System: Your Guide to Support Finding Work with a Disability Around Melbourne

Image by freepik Finding the right job can be a challenge for anyone, but it can feel particularly daunting when you're also navigating life with a ...

Say Goodbye to Draughts and Hello to Savings: Your Guide to Perth Window Replacement

Image by prostooleh on Freepik Are your windows looking worse for wear? Are you paying a hefty power bill due to sneaky draughts and poor insulation...

How to Choose the Right Horse Trailer for Your Riding Needs

Many horse owners travel long distances for riding lessons, competitions, or to move horses between properties. Having a safe and reliable trailer i...

Sydney Turf Installer for Instant Green Lawns and Long-Term Performance

Having a green lawn at home makes everything look better. Whether it’s the front yard, backyard, or a small patch beside the driveway, people in S...

Designing Better Living Spaces: Why New Kitchens in the Blue Mountains Are in High Demand

The Blue Mountains region is seeing a steady rise in home upgrades. According to recent housing data, kitchen renovations remain one of the most req...

The Role of Packaging Manufacturers in Reducing Supply Chain Costs

In today’s fast-paced logistics and distribution landscape, businesses are under constant pressure to optimise operations and reduce expenses. One...

Customising Roller Shutters for Warehouses, Factories, and Logistics Hubs

In today’s fast-paced industrial and commercial environments, security, functionality, and efficiency are paramount. Whether you manage a busy log...

LIFE STYLE

Australian Classic Literature Enjoys Resurgence

Welcome back to the good old days of storytelling! As the modern world becomes increasingly more demanding, returning to childhood favourites offers much-needed solace for many. Here’s why. A Hint of...

Top 5 Benefits of Hiring Professional House Removalists

Moving day should feel like the start of a new adventure, not the end of your patience. Yet once the settlement papers are signed and the champagne glasses are rinsed...

Understanding the Benefits of Split System Installation for Your Home

Climate control is essential to maintaining comfort in your home, especially during the extreme temperatures that many regions face. Whether you’re looking to cool down in the summer or stay...

Navigating the System: Your Guide to Support Finding Work with a Disability Around Melbourne

Image by freepik Finding the right job can be a challenge for anyone, but it can feel particularly daunting when you're also navigating life with a disability. The good news...

Say Goodbye to Draughts and Hello to Savings: Your Guide to Perth Window Replacement

Image by prostooleh on Freepik Are your windows looking worse for wear? Are you paying a hefty power bill due to sneaky draughts and poor insulation? Well, it might be...

Designing Better Living Spaces: Why New Kitchens in the Blue Mountains Are in High Demand

The Blue Mountains region is seeing a steady rise in home upgrades. According to recent housing data, kitchen renovations remain one of the most requested improvements in New South Wales...